Asbestos ToolKit CS™ Features

The Asbestos ToolKit CS™ product includes a number of features specific to asbestos management and some of these are described below. An additional list of standard features are also included and supports other applications besides asbestos.

Asbestos Knowledge Base

The knowledge base includes 25,000 words of information about asbestos, its dangers and risks, different types of asbestos and example photographs to help the user through the 10 key steps to managing asbestos as outlined by the HSE. The knowledge base contains background information for all those who have duties under CAR 2006.

Asbestos Management Console

The console provides access to a consolidated asbestos register and tasking schedule for all properties; statistics on the current status of asbestos on all properties and the number of surveys carried out by type per period. Organisational statistics showing competencies and review dates are also included.

Asbestos Register

The Asbestos application allows the user to establish an Asbestos Register from a list of buildings, floor by floor, room by room in as much detail as required to manage asbestos containing materials (ACMs). Information about each ACM can be added manually or via a wizard, associated with a survey, with risk assessments carried out to the MDHS 100 formulation. The relevant information including Material, Priority and Risk Assessment scores, comments and recommendations can be included in a printable asbestos register.

Asbestos Property & Survey Documents

Customisable templates are provided for documentation required to manage asbestos including site reports and asbestos registers. All documents are editable by the user and can be resaved as templates for future users.

Survey Risk Assessments

A Risk Assessment wizard enables users to carry out MDHS 100 based assessments easily. The wizard takes users through a process that calculates the final Risk Assessment scores, allows comments and recommendations to be added and records the results for use anywhere in the database and reports.

Property Cloning

The system allows for replicating the details and asbestos items where properties are similar. This allows large property portfolios for instance to be added quickly and easily.

Floor Plan Editor

ACM’s can be located via a floor plan so that users controlling building access or contract job allocation, for instance, can easily identify them. Users can identify ACMs from locally provided icons and drill down to the detail in the underlying database.

Photographs

The application allows the attachment of photographs for inclusion in documentation relating to ACMs. The system accommodates site photographs as well as multiple ACM based photographs.

Competency Recording

The software accommodates the recording of Asbestos related competency information as outlined in the regulations. In addition, there is sufficient information in the database to allow periodic reviews, reminders and management reports regarding competency issues throughout the system.

Standard Features (Asbestos & CDM)

The heart of ToolKit CS™ is a database with its own document management system. The single database always knows where to find the latest audited version of documents and management information. In addition, The product is delivered with the standard modules listed below.

Document Management

Documents can be created from new or existing templates by any user without limit. Styles can be set up with headers and logos to suit the user’s environment. Database fields can be inserted into documents making the creation of complex documents with mail merge type links to the database very straightforward. Documents can be output in a variety of file formats, e-mailed, or simply printed. Versions can be saved and recalled at any time.

Organisation Database

ToolKit CS™ has an integrated organisational database for use in project and property details and documentation. Competence recording and review dates can be entered, monitored and viewed in the organisation statistics console.

Data Exchange Tool

The data exchange tool allows ToolKit CS™ users to import data into their database from third party applications including hand held devices for asbestos surveys and organisational data. In addition, complete projects and properties can be transferred between different installations of ToolKit CS™.

Attachments & Tasking Tools

Photographs, Word documents, Excel spreadsheets and other files can all be attached to the ToolKit CS™ database through a standard Windows interface. Attachments can be set with a live link to other databases. Task management is provided through a Microsoft Project style interface. Tasks can be viewed on a user’s home page, on standard reports and elsewhere depending on the applications installed.

Search Engine

A powerful search engine is provided to search the database and documents.

Enterprise Web Interface

Users of the Enterprise product can access the ToolKit CS™ database via their web browsers on a permission basis. Users can access asbestos data and download site documents in a variety of formats.

Permissions Module

Administrators can set up groups of users with permissions to access, read and edit data. Set up correctly, the system can be run so that a small group of internal personnel maintain the database and a large group of external personnel access the data on a read only or need to know basis.

Audit Trail

A major requirement of a management system is the provision of an audit trail so that past activities are traceable. ToolKit CS™ has been designed around this principle. The system administrator can access the system audit whenever required.